Privacy Policy

Arc & Beyond Association, Inc. ー Privacy Policy

Arc & Beyond Association, Inc.（collectively, " Arc & Beyond") has complied with the Act on the Protection of Personal Information, the Guidelines on the Protection of Personal Information, and other relevant laws and regulations concerning the protection of personal information with regard to the handling of personal information obtained by this corporation.

Handling of Personal Information

(Definition of Personal Information)

1. "Personal information" in this Policy refers to information relating to an individual that includes a name, date of birth, or other description, etc., that could be used to identify a specific individual, or that includes a individual identification code (*Annotation). All obtained information relating to customers that does not contain information in itself by which a specific individual could be identified, but which could be used to identify a specific individual by collating it with other information, shall be regarded as "personal information" within the scope that it can be handled in combination with other information.

(Compliance with Laws)

2. When handling personal information, Arc & Beyond shall comply with the obligations set forth in the Act on the Protection of Personal Information, various other laws and regulations relating to the protection of personal information, guidelines published by the Personal Information Protection Commission and the competent authorities, as well as to this Policy.

(Use within the Scope of Utilization Purpose)

3. Except where the prior consent of the individual has been obtained, or where it is permitted by law, Arc & Beyond shall handle personal information only within the scope required to achieve the previously specified purpose of use, and shall take measures to achieve this.

(Acquisition of Personal Information)

4. Arc & Beyond shall endeavour to obtain personal information after expressing in advance the items, purpose of use, and contact point for inquiries, etc., of the personal information to be handled, and after obtaining the consent of the individual.In the event that special care-required personal information such as race and creed, etc., is included in the personal information, except where permitted by law, Arc & Beyond shall not acquire such personal information without the consent of the individual. When obtaining personal information from a third party, if a legal obligation to check or create records arises when receiving provision from a third party, Arc & Beyond shall comply with this.

(Personal Information of Customers Under the Age of 15)

5. Arc & Beyond shall endeavour to comply with all laws and regulations applicable to the collection, storage, and use of personal information relating to customers under the age of 15. In the event of a child having provided personal information to Arc & Beyond without the consent of their parent or guardian, we ask that a parent or guardian contacts us at the address specified in this Policy.

(Security Control Action)

6. Arc & Beyond shall endeavour to keep the content of personal information accurate, complete, and up to date within the scope of the purpose of use, shall take the necessary and appropriate secure management measures in accordance with technological standards at that point in time in order to prevent unauthorised access, leakage, tampering, loss, or damage, etc., and shall make corrections as necessary.

(Supervision Over a Trustee)

7. Arc & Beyond, within the scope required for the achievement of the purpose of use, may entrust the handling of personal information to another Arc & Beyond company or a third party. In such a case, the appropriate secure management measures shall be taken under the Arc & Beyond information security policy. In addition, with regard to the contracting of business to a third party, efforts shall be made to ensure that secure management is performed as strictly as possible in relation to the handling of personal information, such as through the execution of a contract. If a third party in a foreign country is contracted to perform business, and a legal obligation to create records arises, Arc & Beyond shall comply with this.

(Third Party Provision)

8. Except where permitted by law, Arc & Beyond shall not provide personal information to a third party without obtaining the consent of the individual. If personal information is provided to a third party, and a legal obligation to create records arises at the time of such third party provision, Arc & Beyond shall comply with this.

(Respond to a Demand etc. for Disclosure etc.)

9. Arc & Beyond shall respond appropriately to requests for the disclosure, amendment, ceasing of use (for introducing products and services, etc.), and deletion of personal information, as well as other comments and inquiries regarding the handling of personal information, based on the provisions of laws and regulations. Please contact the address of the company to which you provided information for assistance.

(Strengthening of Systems, Training, Etc.)

10. To ensure the appropriate handling of personal information, Arc & Beyond shall endeavour to continually strengthen and improve internal systems, including reviewing this Policy, by appointing a manager for personal information, establishing internal regulations, training officers and employees, and implementing the appropriate internal audits, etc.

Arc & Beyond Association, Inc. – Public Disclosure etc.
on Matters relating Personal Information

The “Act on the Protection of Personal Information” (hereinafter “the Act”), with regard to personal information that is obtained by the Company (Name: Arc & Beyond Association, Inc.), which is a business operator handling personal information, prescribes the statutory matters, such as the purpose of use, that should be published or made easily accessible to the individual. With regard to the items set forth in 1 to 5 below, the Company states the following.

1. Information to be obtained: Stated in I-1 below.
2. Utilization Purpose: The purpose of use of personal information (related to Article 21 Paragraph 1 of the Act) and the purpose of use of retained personal data (related to Article 32 Paragraph 1 of the Act) at the time of acquisition (hereinafter collectively referred to as “purpose of use”). Stated in I-2below.
3. Joint User and Subcontractor of Personal Information (hereinafter “personal information recipient”): Information on joint users is provided inⅡ-2 below. Cases where there is a subcontractor are stated in I-3 below.
4. Contact Point: “The address for reporting complaints relating to the handling of retained personal data” prescribed in Article 10 of the “Ordinance for the Enforcement of the Act on the Protection of Personal Information”. Stated in I-4 below.
5. Procedures for responding to requests, etc., for disclosure, etc.: The procedures for responding to inquiries regarding notifications of the purpose of use (Related to Article 32 Paragraph 2 of the Act), disclosure (Related to Article 33 Paragraph 2 of the Act), correction, etc. (Related to Article 34 Paragraph 2 of the Act), cessation, etc., of use (Related to Article 35 Paragraph 2 of the Act), and the cessation of third party provision (Related to Article 35 Paragraph 4 of the Act) of retained personal data (hereinafter collectively referred to as “requests, etc., for disclosure, etc.”). Described in I-4 below.

Details

I. Acquisition of personal information in connection with applications for requests for materials, registration of e-mail newsletters, inquiries to companies, etc.

1. Information to be obtained：
   Name, address, contact information such as e-mail address、and content of inquiries.
2. Purpose of use：
   Sending our materials to customers. Sending our newsletter to customers. In order to respond appropriately to other applications, inquiries, and consultations from customers. Future business discussions and related communications.
3. Personal information recipients：
   Some information may be shared with a subcontractor for the purposes of use outlined in I-2. Information on joint users is provided in Ⅱ-2 below.
4. Contact Point：
   Arc & Beyond Association, Inc. Personal Information Desk.
   Address：1-7-1, Konan, Minato-Ku, Tokyo, 108-0075
   Inquiry URL：https://arc-beyond.org/contact

Ⅱ. Joint Use

1. Items of personal data to be jointly used
   Items stated in I-1. " Information to be obtained" above.
2. Scope of parties to be engaged in joint use
   Sony Group Corporation
3. Purpose of Use of Using Parties
   Purpose stated in I-2. "Purpose of use" above.
4. Party with Responsibility for the Management of Personal Data
   Arc & Beyond Association, Inc.

Remarks
If Arc & Beyond separately indicates a specific purpose of use, etc., by means of notification to the individual or approval of the terms of use, etc., such specific purpose of use, etc. shall be applied with precedence over the above. Thank you for your understanding.

Cookie Policy

In order to analyse how customers use our website, and in order to provide more customised services and advertising to each individual customer, etc., Arc & Beyond Association, Inc.（collectively, " Arc & Beyond") may use cookies and similar technology to collect certain information.

1. Cookies and Similar Technology
   “Cookie” refers to a small text file which, when a customer accesses the website, is sent to the browser of the customer’s computer or mobile device (hereinafter collectively referred to as “device”) from the web server, and is stored on the device’s hard drive.
   
   Cookies can generally be divided into two categories, 1st Party Cookie and 3rd Party Cookie. 1st Party Cookies are set by Arc & Beyond. Such cookies, in almost all cases, are set for the use of the functions provided on the Arc & Beyond website. On the other hand, 3rd Party Cookies are set by a third party partnering with Arc & Beyond rather than Arc & Beyond itself. For example, some 3rd Party Cookies are set by companies providing advertisement distribution services that are partnering with Arc & Beyond, in order to track the customer’s browsing activities, so that appropriate online advertisements can be posted in the appropriate location.
   
   “Beacon (or pixel)” is a technology for transferring information from the customer’s device to the server. A beacon can be embedded in email and online content such as images and videos, allowing for servers to read specific types of information from the customer’s device, to recognize that the customer has seen specific content, or has opened / previewed an email, and to record information such as the date of viewing and IP address, etc.
2. Purpose of Use of Cookies and Similar Technology
   1. The cookies and similar technology described above are technologies established so that, when the customer browses the internet in general, or uses a specific online service, the customer’s device is recognised automatically, and the service can be used continuously from the previous time, without the customer having to repeatedly input the same information. Today, it is used to track your browsing activities and display appropriate advertisements on the display screen of your browser.
   2. Arc & Beyond may use cookies and similar technology for the use of collected information, to analyze how the customer uses the website (access status, traffic, routing, etc.), to improve the performance of the website itself, and for improvements to the services provided to the customer by Arc & Beyond through the website. In addition, when performing such analysis, the following tools will be mainly used, and the above information may be also provided to the tool provider and be used for advertisement distribution, etc. to you.
   Google Analytics
   Tool Provider：Google Inc.
   Google Analytics Terms of Use (Japanese only)
   Google Privacy Policy (Japanese only)
   Information collected through the tool: Customer’s website usage status (access status, traffic, routing, etc.)
   
   Refer to Article 3 for information on how to stop the provision of information to these tools.
3. Method for Refusing Cookies and Similar Technology
   1. Method for Refusing All Cookies
      Cookies on a customer’s device will remain on the device until they are deleted by the customer or until the fixed expiration period has elapsed. Almost all browsers are set to automatically accept cookies by default; however, a customer may disable cookies by changing the browser settings. It should be noted that, if cookies are disabled, some website functions may become unavailable, and some pages may no longer display correctly, so please bear this in mind. For example, the customer may encounter inconveniences such as being unable to log in and access Arc & Beyond website.
      
      Please refer to the following URLs for information on the most common browsers, and how to change cookie settings.
      
      Apple/Safari
      Google/Chrome
      Mozilla/Firefox
   2. The method for stopping the provision of information for the tools stated in Section (2) of the preceding Article is stated on each of the following respective URLs. However, if you would like to delete all such cookie information, please be aware that you may be subject to restrictions in the use of the products and services provided by each company.
      
      Google Inc. / Google’s opt-out browser add-on. (Japanese only) Google Inc. / Privacy policy (Japanese only)
   3. Method for Refusing Beacons
      As web beacons using JavaScript tags are the same as any other content request included in a web page, you cannot opt out or refuse them. However, you can generally disable web beacons in email messages by not downloading images contained in message you receive, this method is dependent on the function of your email software, and it will not necessarily be the case that beacons are always disabled. In such a case, please follow the delivery suspension procedures for the email newsletter to which you are subscribed.

End

Remarks
Original versions of (1) Arc & Beyond Association, Inc. ー Privacy Policy, (2) Public Disclosure etc. on Matters relating Personal Information and/or (3) Cookie Policy are/is written in Japanese under the premise that they apply are to individuals residing in Japan. This translation is provided only for the reference and convenience of non-Japanese residing in Japan. In case of discrepancies between Japanese version and this English version, the Japanese version shall prevail.